I started researching artificial intelligence in July 2017. I dove into the topic so that I could write a blog post for Getting Smart in January 2018. I had no idea at that point, thinking ahead, how much time I would invest in learning about AI and how much I would invest in working with students and educators over the past 7 1/2 years.
I love working with students in my classroom and also, I am very much aware of the ethical and legal considerations that we have to think about when it comes to any technology, but more specifically AI. Over the past two years, I have challenged myself to go beyond the training that I have done related to AI and different tools, and now I have also been focusing on AI and the law, working with administrators to evaluate policies, create opportunities to provide professional development for the educators in their school systems, and so much more. I am always looking for more opportunities to work within schools.
And with all these opportunities, things have changed a lot from seven years ago when I started presenting, compared with nearly 2 years ago when ChatGPT came out, and even this year. Artificial intelligence isn’t just a buzzword anymore—it’s becoming a tool that education leaders can no longer ignore. As an educator and consultant who works at the intersection of AI, law, and learning, I’ve seen how quickly AI is reshaping classrooms and professional practices. But what about those leading from an administrator’s viewpoint?
For administrators, AI is not just about the tools students or teachers use; it’s about strategy, policy, and shaping the future of learning in your schools. So how can you, as an education leader, leverage AI effectively and responsibly? Here are some ideas and practical tips to help you get started.
1. Streamlining Administrative Work
One of the most immediate uses of AI is in reducing the workload that often takes administrators away from instructional leadership. AI-powered tools can:
- Draft communications: If you spend time writing newsletters to families, updates to the school board, or memos for staff, AI can help you to generate polished drafts that you can refine and personalize.
- Summarize long reports: Instead of sifting through dozens of pages, AI can condense state policy updates, research articles, or professional learning reports into actionable takeaways.
- Automate scheduling: Tools now exist that can suggest meeting times, analyze calendar patterns, and even help coordinate professional development sessions.
💡 Reminder: Always add your authentic voice and context when using AI for communication. AI should be used as an assistant, not as a replacement for the work we do.
2. Using AI for Data-Informed Decisions
Administrators are constantly making decisions based on data. They focus on assessment results, attendance records, and even budgetary considerations. AI can help to identify patterns and provide insights more quickly. For example:
- Equity checks: AI can highlight disparities in discipline, participation, or achievement data that might otherwise be hidden.
- Enrollment predictions: Some districts are already using AI to forecast shifts in student numbers and staffing needs.
- Resource allocation: Imagine tools that analyze spending trends and suggest areas where funds could be more impactful.
💡 Tip: AI should not replace your own judgment. Use it as a lens to see trends and then combine those insights with your leadership expertise and community input.
3. Supporting Teachers with AI
Your role is so important, especially for supporting teachers:
- Lesson planning: Teachers can use AI to brainstorm activities aligned with standards or to differentiate for diverse learners.
- Assessment support: AI-powered graders can provide fast feedback on essays or projects, giving teachers more time to focus on deeper feedback.
- Professional growth: AI-driven platforms can recommend resources or communities based on teachers’ needs and interests.
💡 Tip: Encourage and support teachers as they experiment with AI. Promote ideas like generating quiz questions or creating rubrics. Building confidence and trust is key.
4. Enhancing Communication and Community Engagement
Administrators recognize that clear communication with families and the broader school community is crucial. AI can assist in many ways:
- Translation tools: AI-driven translators are becoming increasingly accurate, enabling schools to connect with families in their native languages. Promoting accessibility and inclusivity is absolutely essential.
- Chatbots for FAQs: Districts can set up AI-powered bots on websites to answer common parent questions about schedules, policies, or enrollment.
- Sentiment analysis: Some tools can gauge community concerns by analyzing feedback surveys or social media mentions.
💡 Reminder: Being transparent helps to build trust. If you’re using AI to engage families, be clear about what it is and how it works.
5. Keeping Students Safe and Supported
Administrators have a responsibility to ensure that AI tools support—not endanger—student well-being. This means looking at both opportunities and risks:
- Early warning systems: AI can help flag attendance or behavioral patterns that may indicate a student is at risk.
- Cybersecurity monitoring: With cyber threats on the rise, AI can help IT teams detect unusual activity more quickly.
- Digital citizenship: As students use AI themselves, administrators can help set the tone for safe, ethical, and responsible use.
💡 Tip: Always vet AI tools for compliance with laws like FERPA and COPPA, and check with legal teams before large-scale implementation. I am available to help you with policy creation and evaluation for your school!
6. Building an AI-Ready Culture
Perhaps the most critical role for administrators is shaping culture. AI is somewhat new(in the sense that GenAi is new and it can be intimidating, but it’s also full of promise. Leaders can set the tone by:
- Modeling use: Share examples of how you use AI to save time or make decisions.
- Creating professional learning opportunities: Dedicate PD sessions to exploring AI tools and their classroom applications.
- Starting conversations: Make space for teachers, students, and families to share questions and concerns.
7. Policy and Ethical Leadership
AI brings with it new challenges in ethics and policy. Administrators should be proactive in:
- Drafting AI guidelines: Develop policies for teachers and students that encourage innovation while addressing risks.
- Evaluating vendors: Not every AI tool is created equal. Ask about how tools protect student data, align with standards, and support equity.
- Monitoring impact: Establish checkpoints to evaluate whether AI tools are meeting their intended goals.
💡 Tip: Create a small task force of teachers, tech staff, and even students to help monitor AI use in your school or district. Shared ownership builds stronger policies.
Planning Ahead
As an administrator, it’s okay to not have all the answers about AI. You just need to be willing to ask the right questions. Over the past seven+ years, I have seen the most success when educators approach AI with curiosity, caution, and courage.
Curiosity allows you to explore the potential of AI without fear.
Caution keeps you grounded in ethics, equity, and student safety.
Courage helps you lead your community into a future that is still unfolding.
AI can be a powerful tool to help administrators focus on what matters most: supporting teachers, empowering students, and building thriving school communities.
The question isn’t whether AI belongs in education leadership—it’s how you, as an administrator, will guide its use. By starting small, asking thoughtful questions, and keeping your community at the center, you can ensure AI becomes an asset rather than a distraction.
About Rachelle
Dr. Rachelle Dené Poth is a Spanish and STEAM: What’s Next in Emerging Technology Teacher at Riverview High School in Oakmont, PA. Rachelle is also an attorney with a Juris Doctor degree from Duquesne University School of Law and a Master’s in Instructional Technology. Rachelle received her Doctorate in Instructional Technology, and her research focus was on AI and Professional Development. In addition to teaching, she is a full-time consultant and works with companies and organizations to provide PD, speaking, and consulting services. Contact Rachelle for your event!
Rachelle is an ISTE-certified educator and community leader who served as president of the ISTE Teacher Education Network. By EdTech Digest, she was named the EdTech Trendsetter of 2024, one of 30 K-12 IT Influencers to follow in 2021, and one of 150 Women Global EdTech Thought Leaders in 2022.
She is the author of ten books, including ‘What The Tech? An Educator’s Guide to AI, AR/VR, the Metaverse and More” and ‘How To Teach AI’. In addition, other books include, “In Other Words: Quotes That Push Our Thinking,” “Unconventional Ways to Thrive in EDU,” “The Future is Now: Looking Back to Move Ahead,” “Chart A New Course: A Guide to Teaching Essential Skills for Tomorrow’s World, “True Story: Lessons That One Kid Taught Us,” “Things I Wish […] Knew” and her newest “How To Teach AI” is available from ISTE or on Amazon.
Contact Rachelle to schedule sessions about Artificial Intelligence, Coding, AR/VR, and more for your school or event! Submit the Contact Form.
Follow Rachelle on Bluesky, Instagram, and X at @Rdene915
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