conferencing | Learning as I go: Experiences, reflections, lessons learned

Post sponsored by ParentSquare. The opinions expressed are my own.

Why Schools and Districts Need ParentSquare

The functionality of a teacher tool with a district-adopted platform

Finding a reliable and secure way to facilitate communication between school and home is critical for helping our students to be successful. When implementing digital tools and district-wide platforms, schools and districts must be cognizant of the rights and responsibilities when it comes to student privacy and digital safety. District leaders must protect the school community by maintaining a safe learning environment while also empowering teachers and families with the right tools to build community and promote family involvement.

For many classroom teachers, the options for tools to use are becoming more limited, whether because of access or school and district policies. While there are many free digital communication tools available, more and more teachers are being asked to not use the free tools and to implement tools that are district- or school-managed. Teachers must look for and recommend alternatives that will provide the same functionality they are used to and that will not require a lot of time to make the transition.

Choosing the Right Platform

There are many digital communication tools available to schools which offer a lot of benefits. It is important to find something that provides quality resources, centralizes school information, and which gives teachers the freedom they need to create a virtual space for their students and families.

Through the right platform, teachers can complete important tasks such as sending class updates, asking for volunteers, scheduling conferences and school events, sharing files and photos, and communicating various types of information to families, for a start. Being able to connect families and the school community with what is happening inside the classrooms strengthens the connection between home and school.

At the school and district level, being able to provide everything that students and families need through a comprehensive program and in a manner that parents and families choose is important. The entire school community benefits by having a consistent and efficient program in place that meets the needs and preferences of each of its members. So why should schools choose ParentSquare?

A Centralized Space for the Community

ParentSquare is available for the district- or school-wide implementation. If you find that you or your school are using multiple different apps to exchange information and communicate, ParentSquare provides one tool that does all of this and more. ParentSquare takes multiple tasks and communicative needs (messaging, attendance and grade notifications, event planner, calendar, fundraising, lunch balances, and much more*) that schools and teachers are currently using and unifies them in one easy to use and widely accessible platform.

ParentSquare facilitates timely and relevant communication between home and school through push notifications with real-time interactions and reports to show the reach and deliverability of messages, making it easy to identify who has or has not been contacted. Schools can create wishlists, ask for volunteers and launch fundraising campaigns, therefore streamlining more of the common tasks for schools. ParentSquare enables schools and districts to share information from the same source, which promotes consistency and efficiency in a simplified platform.

Unique Features

With district-wide adoption of ParentSquare, school districts can provide one comprehensive tool to connect families with their child’s school and the district, in a centralized space. Schools can then provide a more consistent, effective and reliable way to facilitate higher engagement and better communication between school and home.

Although ParentSquare combines multiple apps and resources into one platform, it is very easy to navigate. Everything in ParentSquare has a similar look and feel, “if you know how to do one thing, you know how to do everything.” The design encourages parents and families to interact more in the space and work together toward fostering a collaborative relationship between home and school. Communication happens through posts and direct messaging which facilitates a higher level of engagement for families and greater connectedness. Parents can opt-out of certain communications and enjoy the benefits of being connected with the school and their children’s teachers, by receiving messages based on their preferences.

Another unique feature of ParentSquare is the Smart Alert and Notices for sending emergency alerts with options to send to the entire district, individual schools, parents, or students. You can choose between sending a recorded message or one created using the text-to-speech feature provided by ParentSquare. The receipt of each message is verified and detailed analytics for reach and deliverability show the percentage of contacts reached and the number needed to achieve 100%.

ParentSquare scores on the integration aspect too, integrating with many SISs, so teachers do not have to invite parents and maintain a contact list, thus also protecting privacy. Parents need not join and create a password, they are still kept informed and in the loop, thereby including every parent.

ParentSquare helps to streamline school business and workflows by providing:

Attendance notifications with excuse notes
Grades, Assignments, Assessments, Attendance in the Portal and App
Social and Web Share (web widget)
Invoices (recurring and one-time)
Payments (spirit wear, tickets, etc.)
Fundraiser with Battery meter
Calendar and RSVP (adults and kids)
Lunch Balance Notifications and other notices with merge fields
Secure Document Delivery including postal mail (progress reports, report cards)
Advanced analytics
SIS integrations
Support

Beyond the Platform: What Does ParentSquare Offer?

One thing that I think is important is that edtech companies offer a unified space for educators, parents, and students to access information when they need it. All companies should be intentional about providing support and resources such as webinars, user stories, blogs written by members of the team or teachers currently using the platform, and make sure the information is current. It’s equally as important to actively share new features and any changes that are coming in the near future. I appreciate being able to find a lot of resources and support when I am using a digital tool or platform with my classes.

ParentSquare provides a wealth of information on their site including blog posts, Meet the team, webinars, new features, thought leadership, educator insights, best practices and more. The ParentSquare team also sends newsletters full of information to keep customers informed of events and updates to their platform. ParentSquare is fully invested in family engagement and is helping to streamline the communication between home and school. With ParentSquare, schools can provide a more consistent, effective and reliable way to communicate, and promote student success and family engagement. Learn more about it here.

Key features: Also check out the video here.

Key Features
Privacy	Available, updated 2018
District Level Oversight	✔
Messaging to and between parents	✔
Messaging between teachers and staff	✔
Individual/Group Messaging	✔
Notifications as text, email, app	✔
Send/Schedule reminders	✔
Language Translation	100+ with Real-time translation
Class/School Calendar	2-way Sync with Google and iCal
File and Photo Sharing	✔
Conference & Volunteer Signups	✔
Single Sign-on	✔
Unlimited Message Length	✔
Coordinate Events/RSVP	✔
Permission Slips	✔
Devices: iOs, Android, Web	✔
Attendance	✔
Grades and Assignments	✔
Report Card Delivery	✔
Attendance Delivery and Excuse Notes
Truancy Letters	✔
Cafeteria Balance	✔
Payments and Invoices	Recurring & one time
Polls and Surveys	✔

A few of my favorites

Two conferences and time spent with the greatest friends who inspire me every day.

I have learned so much over the past two weeks by attending these conferences and every time I return I cannot wait to share my learning with my students. A large part of my learning happens by spending time with my closest educator friends. There are so many things that I want to learn, and I am fortunate to know a lot of educators who are working with different tools and technologies every day. We always have something to learn, even if we have been teaching for a long time or using a tool or implementing a strategy for years. For me, some of my best experiences have been attending sessions led by my friends and co-presenting, or from the many ideas that attendees share within sessions.

Another favorite of these conferences is time together with faraway friends.

Sometimes conferences can become so busy that we are often all pulled in different directions. Because this happens, and we know ahead of time that it will, we truly cherish the time we have together even if only for a brief moment, a quick meal or just enough time to give hugs, take a picture and then head off to where our schedule requires us to be. And even if all of us can’t be together in the same physical space, technology allows us to share our experiences by connecting through Voxer, or sharing videos or going live on Facebook.

By knowing how busy our schedules can be, it has helped us to become more proactive and intentional about setting aside that precious time to spend together, time that matters more than anything. So we, the 53s, set aside time to have dinner, have some fun taking selfies and then to go find a space to play some games. Yes, games. Trying out a new game where you have to create a pitch for a random company and then try to “sell” the idea to an investor, or playing other games that are based on spontaneity too, led to all sorts of laughter and stories to be told. Thankful for the opportunities we had to set aside a specific time to just relax during a nice dinner at Fogo de Chao or Paesano’s and know that we have a couple of hours just to spend together, in and around the other chaos that often is our schedule.

Jennifer, Mandy, Jaime, Marialice, Stew

I love the random moments of adventure that appear as you’re walking down the street and you see a larger-than-life swing, and it occurs that it might be a fun idea to just go and take a ride on it. Not letting on that you might be a little bit afraid because after all, the swing stands at about 385 feet and spins you around somewhere between 50 and 60 miles per hour, way up at the top, flying through the air, at night. It’s not your average swing and finding people to brave it with you under normal circumstances might be a challenge. But when you find that you are left standing there staring up at the swing with big eyes and a daring spirit, you are lucky to find an unsuspecting friend, thank you Rodney, and you just decide to give it a go, buy the tickets, cross your fingers and hope for the best.

What happens? You bond over a slightly scary but super fun experience to think back upon for a long time to come. Sharing the pictures, and the video with others which leads them to ask you “what in the world would make you want to ride that?” Or “you couldn’t pay me enough to go on that ride!” And knowing that you did it, you conquered some fears and even kept your eyes open, while singing at the top of your lungs and just enjoying the experience, got you through it. And you shared the awesomeness with a good friend sitting beside you.

But when the time comes and you have to go your separate ways again to head back to your homes, often states away or even in another country, a bit of sadness is there. We get so used to being in that same space and enjoying that time together. But the more often that happens, I have started to notice that the distance may separate us but it cannot diminish the closeness that we feel, it is quite the opposite actually. I feel that it strengthens our bond each time that we get to spend together.

There were many laughs and even some tears because we laughed so hard, funny stories sometimes awkward “only could happen to us” moments, but it’s always the best part of every conference.

Rodney Turner, Jaime Donally, Tisha Richmond and I presenting together FETC

TCEA

My first time attending and presenting at TCEA, held in San Antonio this year and it is definitely one that I hope to make a part of my yearly conference plans. My only regret is not having more time to spend there learning and taking in all of the different professional development opportunities that were everywhere within and beyond that conference center. Whether in the sessions, the Keynotes, the learning stations, poster sessions, Innovator spotlights and mostly just in those times you have talking with members of your PLN and learning from each other. Fun time spent presenting together, and I’ve decided that I truly enjoy presenting with my friends like Jaime, Jennifer, Tisha, Evan, Mandy, Rodney, and Jarod. There is a dynamic between us and it just seems to really work. We have different backgrounds and roles in education and can learn a lot from each other. Presenting together was something we started at ISTE two years ago and has become part of each conference. And if not presenting together, we are there to support one another as tech support, food and drink delivery services, comedic relief or anything that might be needed. We somehow just know what we need to do and do it.

The other benefit is getting more time with people who you’ve known on Twitter or some other form of social media or even by interacting in a webinar and you just haven’t had the time to spend together in the “real world.” That is until you’re in the same space of the conference and you truly get to connect with these other people who you feel like you already know anyway.

There are a lot of words that I could use to highlight the experiences but I think at least for this post, I’d rather share some of the photos, and let the photos tell the story.